Privacy Policy

OVERVIEW – The Chartered Institute of Arbitrators – New York Branch web site is located at https://www.ciarbny.org (the Site) and is owned and operated by The Chartered Institute of Arbitrators (New York), Inc. This web site Privacy Notice (Notice) describes the personally identifiable and non-personal information we collect in connection with your use of the Site (Personal Information and Non-Personal Information, respectively). This Notice does not address any other information exchanges between you and us. If you do not agree with the terms and conditions of this Notice, do not use the Site. We recognize that our visitors expect privacy and security for the nonpublic information they provide to us and if you choose to submit Personal Information to us via this Site, and subject to your choices, we will use your Personal Information in accordance with this Notice, until such time as you may ask us to stop.

Your submission of Personal Information, whether through this Site or otherwise, does not in and of itself result in the formation of any business relationship.

Unless you provide it to us voluntarily, we do not collect Personal Information about you in connection with your requests for information, other than your computer’s IP address. Your computer’s IP address is used solely for quality control and Site management purposes.

Please read this Notice carefully to learn how you can verify the accuracy of your Personal Information and how you can request us to delete or update that information. We do not want to collect Personal Information from minors (children under 13 years of age, or any other age defined under applicable law). If we become aware that a minor is attempting to or has submitted Personal Information via this Site, we will notify the user that we may not accept his or her Personal Information. We will then delete any such Personal Information from our records.

WHAT INFORMATION DO WE ASK YOU TO SUBMIT? In order to respond to contact requests, you may be asked to submit
your first and last name, company affiliation (if any), title, and email address.

HOW WILL WE USE YOUR INFORMATION? We will use the information you submit (i) to send you materials that you have requested; (ii) to respond to your email queries; (iii) at your option, to notify you of other communications that may be of interest to you; (iv) in the administration of the Site; and (v) as otherwise described in this Notice.

DO WE USE COOKIES AND OTHER TRACKING MECHANISMS? When you visit this Site, information about your
browser type, operating system, IP address, and the domain name from which you access this Site (e.g., yahoo.com) are collected. In addition, we may collect information about your browsing behavior, such as the number of times you have visited the Site, the date you visited the Site, and the amount of time you spent viewing the Site. This information is used solely for our internal purposes in managing the Site and improving its functionality. A cookie may be used to identify you when you return to the Site. Cookies are blocks of data that are routinely used by websites. They are placed on your computer and are sent by your web browser to our computer when you visit this Site. The cookies that are placed on your computer have unlimited duration. You may delete or otherwise choose not to use cookies and you will still be able to use our Site.

TO WHOM DO WE DISCLOSE YOUR INFORMATION? We and our Service Providers (as defined below) disclose your
Personal Information to: our present or future affiliates; unaffiliated third parties that are under contract to perform services for us or on our behalf (Service Providers) and are required to uphold and maintain policies with respect to privacy and the treatment of your Personal Information (e.g., vendors maintaining our computer databases or performing marketing activities for us relating solely to services provided by us and our affiliates); and to other persons, including law enforcement officials, as permitted or required by applicable law or regulation. Any access to such information will be limited to the purpose for which such information was provided to the affiliate or Service Provider. Our affiliates and Service Providers may be located throughout the world. Accordingly, your Personal Information may be sent to countries that have a different level of privacy protection than the United States of America (USA) or your country of residence. At your request, we will provide you with details of recipients and countries to which your Personal Information has been sent. In addition, federal, state and foreign laws give people with governmental, regulatory or supervisory responsibility, and those involved in lawsuits and other legal proceedings, the right under certain circumstances to obtain information from us, our affiliates and from our Service Providers, including your Personal Information. You should understand that we, our affiliates and Service Providers will comply with these laws to the extent we and they are required to do so.

SALE OR TRANSFER OF INFORMATION. Your information will not be sold or transferred except for sharing with our parent organization The Chartered Institute of Arbitrators.

LINKS AND THIRD PARTY WEB SITES This Notice applies only to https://www.ciarbny.org. This Site may include links to the web sites of both our affiliated and non-affiliated entities (Other Sites), including access to content, products and services of such affiliated and non-affiliated entities. In some cases, these Other Sites may have the same (or a similar) look and feel as our Site and therefore may appear to be part of our Site. However, whenever you choose to access Other Sites or the content of others via our Site, a separate browser window will launch and you will leave our Site. We urge you to familiarize yourself with the individual privacy and other terms for each linked site prior to submitting your personal information.

HOW CAN YOU OPT OUT OR REQUEST CHANGES TO HOW YOUR PERSONAL INFORMATION IS HANDLED? If
you would like to receive a copy of the Personal Information we have about you please send a request to inquiries@ciarb.org, and we will make all reasonable efforts to comply with your request, subject to legal and other professional requirements. If this information is incorrect or incomplete, please let us know, and we will correct or update it promptly (unless we require further information from you in order to fulfil your request) and in any event in accordance with applicable laws. You may also ask us to remove your name and other Personal Information from our database, in which case we will make all reasonable efforts to do so subject to legal and other requirements. You may unsubscribe to any publications and other communications by following the unsubscribe directions included in each email we send. If you do not receive acknowledgement of your inquiry or your inquiry has not been satisfactorily addressed, you should contact inquiries@ciarb.org.

HOW WILL WE NOTIFY YOU IF THIS NOTICE CHANGES? We will post any material changes to this Notice at least thirty (30) days prior to the changes taking effect. If we do make material changes to this Notice that affect our treatment of your Personal Information, we will provide you with e-mail or postal mail notice and a choice to opt in under the terms of the revised Notice. After the changes take effect, all newly collected Personal Information will be subject to the terms of the revised Notice (Revised Notice) and all previously collected Personal Information will be handled in accordance with your response to our optin notice (in accordance with the Revised Notice if you opt in and in accordance with the previous Notice if you do not opt in).

HOW DO WE PROTECT YOUR INFORMATION AND WHERE IS IT STORED? We maintain physical, electronic, and procedural safeguards to protect your Personal Information. Your information is stored within secure operating environments and our personnel and affiliates are trained to maintain the privacy and security of your Personal Information consistent with this Notice. The Personal Information that you submit via this Site is stored on servers in the USA. The storage on servers in the USA is necessary for the purposes described in this Notice. If you are located in another jurisdiction, you should be aware that once your Personal Information is submitted, it will be transferred to our servers in the USA using secure encryption-based transmission services, and that the USA currently does not have uniform data protection laws in place.

OTHER TERMS. Your use of our Site is subject to and contingent upon your agreement with our Web Site Terms, which are hereby incorporated by reference.